Taking screenshots is an essential function for many users, whether for work, education, or personal use. However, not all keyboards come equipped with a Print Screen (PrtScn) button, or it may be malfunctioning.
Fortunately, Windows 11 offers several built-in tools and alternative methods to capture your screen without relying on the Print Screen key.
Using the Snipping Tool
The Snipping Tool is a versatile built-in application in Windows 11 that allows you to capture screenshots with precision. Unlike the Print Screen button, it provides options for free-form, rectangular, window, or full-screen captures. Here’s how to use it:
- Open the Snipping Tool by searching for it in the Start menu.
- Click on New to initiate a screenshot.
- Select the type of snip you want (e.g., rectangular, free-form).
- Use your mouse or touchpad to capture the desired area.
- Save or annotate the screenshot as needed.
The Snipping Tool also includes a delay feature, which is particularly useful for capturing context menus or other time-sensitive elements.
Snip & Sketch: A Modern Alternative
Windows 11 also includes Snip & Sketch, a more modernized version of the Snipping Tool. It offers similar functionality but with additional features like quick access through keyboard shortcuts. To use Snip & Sketch:
- Press Windows + Shift + S to open the snipping bar.
- Choose the type of snip (rectangular, free-form, window, or full-screen).
- Capture the desired area, which will be copied to your clipboard.
- Open the Snip & Sketch app to annotate or save the screenshot.
This method is particularly efficient for users who prefer keyboard shortcuts over navigating menus.
Using the Game Bar for Screenshots
Windows 11’s Game Bar is designed for gamers but can be used by anyone to capture screenshots. It’s especially useful for capturing full-screen applications or games. Here’s how to use it:
- Press Windows + G to open the Game Bar.
- Click on the camera icon or press Windows + Alt + PrtScn to take a screenshot.
- The screenshot will be saved in the Captures folder within your Videos library.
This method is ideal for users who need quick access to full-screen captures without additional editing tools.
Keyboard Shortcuts for Screenshots
Windows 11 includes several keyboard shortcuts that can replace the Print Screen button. These shortcuts are quick and efficient for capturing specific areas or entire screens:
- Windows + Shift + S: Opens Snip & Sketch for selective screenshots.
- Windows + PrtScn: Captures the entire screen and saves it directly to the Screenshots folder.
- Alt + PrtScn: Captures the active window and copies it to the clipboard.
These shortcuts are particularly useful for users who prefer not to rely on external tools or applications.
Third-Party Applications
If the built-in tools don’t meet your needs, third-party applications like Lightshot, Greenshot, or ShareX offer advanced screenshot capabilities. These tools often include features like cloud uploads, advanced editing, and customizable hotkeys. While they require installation, they provide a robust alternative for users with specific requirements.
Evolving Screen Capture Techniques in Windows
Over the years, Microsoft has continuously improved screen capture functionality in Windows. From the introduction of the Snipping Tool in Windows Vista to the integration of Snip & Sketch in Windows 10 and 11, these tools reflect the evolving needs of users.